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What is a Cheque 21 System?

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NonProfit organizations are challenged by their donors to properly steward their gifts. This is not always a simple mission to execute:

• The donor sent a gift using one of the nonprofits Reply Devices
• The donor sent a letter with the gift
• The donor sent a gift in an envelope
• The donor only sent a Reply Device

Before the donor's gift can even be accepted, the donor has quadrupled the nonprofits work. One task remains clear: your donor's gift needs to be handled in a timely manner and this is how a Cheque 21 System can help you better Steward Your Resources. Each and every Cheque 21 System brings together product and partner components to make your mission simpler to execute.

How does a Cheque 21 System Work?

Your donor sends a gift to your nonprofit organization. These gifts are received in the mail room, by Gift Receipting or Gift Processing, by Fundraising, by Major Gifts, and, sometimes directly by your Executive Director. When everyone is handling these gifts, then gift acceptance can take 2 or 3 days or even a week or more. Shortening gift acceptance can be accomplished by routing gifts onto a common path:

Once on this common path, gifts are opened and sorted into Like-Types:

The common path is split to make the process simpler and easier to execute. The image scanners are different, the results are the same:

• Images are captured
• Check/Cheque MICR and Amount can be recognized
• Reply Device OCR and Machine Print can be recognized
• VisuallyVerify and Key-from-image
• Achieve Data Excellence.

Data Excellence is not a luxury, your nonprofit can't afford to incorrectly post a gift because the penalty for failure is usually losing the donor for life. If it costs $25, $50 or more to acquire a donor, the price of failure is very steep indeed.

Instead, you need to accurately post deposits, and, data/images into Fundraising and donor tracking systems. The SplitPath Process enables 2500M and Check/Cheque Depositing:

After achieving Data Excellence, Donor and Gift Data along with their captured images are posted through 2500M into Fundraising and donor tracking systems. Only data or data with images are posted by 2500M into each system. Electronic Storage keeps Donor and Gift Data along with their images for retrieval, printing or emailing.

Check / Cheque Depositing can be electronically submitted using US Check 21 or Accounts Receivable Check ("ARC") conversion rules, or, upcoming Canadian Cheque 21 rules. Electronic deposit submission mostly bypasses having to every go to your bank again to make a check/cheque deposit.

Cheque 21 System Benefits

• A common path to accept all donor gifts
• SplitPath processing keeps track of donors and their gifts
• VisuallyVerify donor and gift data for transaction integrity
• Achieve Data Excellence
• Improve efficiency from gift arrival to donor acknowledgement
• Deposit checks/cheques faster with electronic deposit choices
• Post data accurately and swiftly into fundraising software
• Access images in fundraising software or through Auditor Archive
• Eliminate caging and lockbox services
• Lower your costs to process each donors gift
• Process more gifts faster
• Steward Your Resources

Next Steps

To help us gain a better understanding please fill out our Contact form or call 800.350.4720.